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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure that all gas appliances, chimneys and flues are regularly inspected. You must also give a copy of the report to your tenants.

If the engineer determines that an appliance or installation as being immediately hazardous, they will request permission to shut off the gas supply and recommend that inspection hatches be installed.

What is the definition of a Gas Safety Certificate?

A landlord gas safety certificate cp12's gas safety certificate is an official document that certifies that all gas appliances and flues within the rental property have been inspected by an accredited gas engineer. Landlords are required to arrange an annual gas inspection for each rental property they have at least once a year. The inspection is conducted by an Gas Safe registered engineer and checks to ensure that all pipework, appliances, and flues are in good working order and that they are in compliance with safety regulations.

The law also requires landlords to provide tenants with a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) at the time of every annual inspection and test for gas safety. The document should be handed out to tenants within 28 days after the Gas Safety Inspection and to new tenants at the beginning of their tenure.

CP12 is the abbreviation for the CORGI Proforma 12 that was used by CORGI before it was replaced in 2009 by the Gas Safe Register. The form identifies the date of the last gas inspection and tests, the results of these, any actions or issues that need to be addressed, as well as the name of the engineer who carried out the check.

The engineer will offer advice in the event that the Gas Safety Check reveals any issues with the gas appliance. This will outline what needs to be fixed in order to ensure it is safe to use. If a device is deemed immediately dangerous or abnormally lethal, the gas supply must be disconnected until the problem is resolved.

It is a crime to a tenant who refuses to let the gas safety inspection to be conducted. A landlord can ask the courts for an injunction order should it be necessary, but it is generally easier to simply send a strongly written letter that explains the reason why the checks are made and what is gas safety certificate they will entail. This should encourage a reluctant tenant to give access, and in the event that they do not, the landlord may have to think about starting the eviction process.

How often do I need to renew my Gas Safety Certificate?

By law, landlords and agents for letting are required to conduct an annual gas safety inspection of all gas appliances and chimneys that they provide to their tenants. This is to ensure that their equipment is safe to use and there are no leaks of gas in the property. Gas inspections are a vital obligation for landlords, and they should ensure that they are carried out by a qualified engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that a gas inspection has been conducted by a qualified engineer within the past 12 months. It is issued by the landlord, and should also be given to the tenant in order to demonstrate the security of the gas supply. It is valid for a period of 12 months, and must be renewed each year.

If a landlord does not provide their tenants with an Gas Safety Certificate then they are in violation of the law and could be fined by the local authority. It is therefore crucial for landlords to have their Gas Safety checks carried out in a timely manner and to keep a copy of the certificate in case a tenant needs it.

It's also an excellent idea for landlords to set up inspection hatches on all gas appliances to allow engineers to easily access them for inspections every year. The engineer will categorise the appliance as 'at-risk' and may suggest that the tenant refrain from using the boiler until the inspection hatch has been installed.

Landlords must also ensure that they give their tenants at least 24 hours notice prior to when they visit the property to carry out Gas Safety checks. This allows the tenants to prepare for the visit and provide permission if needed. If a tenant refuses entry to the engineer, the landlord must explain the reason why it is necessary and what happens should the tenant refuse. If the tenant is unwilling to allow the engineer entry, the landlord may decide to evict the tenant under section 21 of 1988 Housing Act.

What is the consequence if I don't have a Gas Safety Certificate?

In short, it is the landlord's legal obligation to ensure that their property is equipped with a valid gas safety certification prior to the time tenants move into. Infractions to this law could result in a landlord being prosecuted or fined severely. The regulations require that landlords are required to provide copies of gas safety certificates to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord to conduct an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will be able to identify any issues that could pose a risk to tenants. They will then issue the CP12 gas safety document, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is an important document that every tenant must keep. It contains information on the gas appliances in a rental property, as well as details on when they were last checked and the expiry dates. It will help tenants recognize any issues with their appliances or installation and ensure that they are aware of how to contact an Gas Safe engineer to have them tested.

Landlords are required to provide their tenants, both new and existing, with a gas safety inspection report within 28 days of the engineer visiting their property. They must also provide a copy of the CP12 to the tenant on the day their tenancy begins. Landlords who fail in providing the the gas certificate can be charged and face unlimited fines, or six months in prison.

The same way, landlords should ensure that carbon monoxide detectors are in operation in their homes and have them tested each month. If the alarm is not functioning, the landlord has to make the necessary repairs. This is the case for private landlords, councils and housing associations, as well as licensable Houses of Multiple Occupation.

In June 2017 the High Court ruled that it was illegal for landlords to issue Section 21 notices without providing their tenants with a valid Gas Safety Certificate. The ruling was based on the law that states that landlords with assured shorthold tenancies must obtain an approved gas safety certificate for their property before tenants move into.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords are legally responsible to ensure that the gas appliances, flues, and pipework in their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations landlords are required to conduct annual gas checks of all gas appliances and flues they provide for use in the property. This is known as a CP12 Gas Safety Certificate and must be signed by a licensed Gas Safe Registered Engineer after each inspection.

It's also an excellent idea for landlords to think about having an annual boiler service performed at the same time as the CP12 inspection, as it will help ensure that all the gas appliances are operating in a safe and efficient manner. Landlords can typically receive a combination CP12 and boiler service for a reasonable price from a professional gas engineer who will be able to examine the seals on boiler burners, inspect the flue system for cracks and leaks as well as clean the burner and heat exchanger and conduct general maintenance.

The CP12 document is often known as the 'landlord's gas safety certificate' but it is actually the Gas Safety Record documentation. It includes the results of the safety tests, as well as specifics of any issues or actions that must be taken care of. Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is important that landlords and letting agents only allow Gas Safe registered engineers access to the property for safety inspections and maintenance. It's important to educate tenants about the importance of permitting gas engineers access to the property and explain that the engineer is there to protect them from carbon dioxide poisoning. If a tenant is hesitant to let access in it is the landlord gas safety certificates's or letting agent's duty to explain the legal responsibilities in writing. Then follow by visiting the property to compel entry if needed.

Gas Safe ID cards should be requested by tenants prior to entering the property. This will prove that the engineer has the necessary qualifications to work on your home's systems and can therefore be trusted to conduct the safety inspection. It's important to keep in mind that the gas engineer is legally able to shut off any malfunctioning equipment and can shut off your gas supply in the event of a need.